Bookkeeper/accountantJourney's End Games

This role is responsible for maintaining accurate financial records, managing inventory accounting, and ensuring timely reporting across all business units. The position supports daily accounting operations, monthly close, cash flow visibility, and operational alignment between purchasing, sales, and inventory.

Core Responsibilities

1. Financial Operations & Reconciliation

• Manage and reconcile 25+ bank and credit card accounts monthly

• Perform month-end close, ensuring accuracy and completeness of financials

• Maintain petty cash, register/till balancing, and daily transaction accuracy

• Track and reconcile all incoming and outgoing cash flows

2. Accounts Payable, Payroll & Compliance

• Process and pay vendor bills; track prepaid expenses

• Manage payroll through QuickBooks and coordinate 401(k) contributions (QB/Vestwell)

• Prepare and file sales tax reports accurately and on time

• Maintain clean, audit-ready financial records

3. Inventory & Cost of Goods Accounting

• Track inventory both digitally and through physical counts (monthly)

• Accurately categorize incoming shipments and inventory valuation

• Monitor and report Cost of Goods Sold (COGS) weekly and monthly

• Match purchasing and sales flows to ensure correct margins and inventory balances

• Track in-transit inventory and ensure proper balance sheet adjustments

4. Vendor & Consignment Management

• Maintain account balances and reconciliation for 10+ vendors

• Track and process consignment payouts and referral payments

• Ensure all vendor transactions are properly recorded and aligned with inventory and cash

5. Reporting & Financial Visibility

• Produce weekly reports: P&L, balance sheet, sales, KPIs, and scorecards

• Maintain and update weekly cash flow reporting

• Track and report on show/event sales performance

• Provide insights into financial performance and operational trends

6. Loan & Liability Tracking

• Track all loans, repayments, and related schedules

• Ensure liabilities are properly recorded and reflected in financial statements

Ideal Candidate Profile

• Strong QuickBooks experience (required)

• Experience with inventory-heavy businesses (e.g., retail, resale, collectibles)

• Detail-oriented with high ownership mentality (“you do what you say you’re gonna do”)

• Able to handle high transaction volume without losing accuracy

• Process-minded: improves systems, not just maintains them